Senior Management Team Meeting - Minutes - 28 May 2024

Attendees

  • Alison Irvine - Interim CEO - Chair

Aviation, Maritime, Freight and Canals

  • Gary Cox (GC) - Interim Director

Bus, Accessibility and Active Travel

  • Bettina Sizeland (BS) - Director

Finance and Corporate Services

  • Kerry Twyman (KT) - Director
  • David Swanson (DS)
  • Steven Wyllie (SW)
  • Andy Pope (AP)
  • Item 6 - Danny Chalmers (DC)
  • Item 4 - Mary Fitzgerald (MF)

Ferries

  • Roddy Macdonald (RM) - Director

Low Carbon Economy

  • Susan Cameron (SC)

Major Projects

  • Lawrence Shackman (LS) - Director

Rail

  • Bill Reeve (BR) - Director

Roads

  • Hugh Gillies (HG) - Director

Transport Strategy and Analysis

  • Fiona Brown (FB) - Interim Director

CEO Office

  • Pam Yorke
  • Mark Dunlop

Welcome

HG welcomed everyone - he is standing in for Alison for a portion of the meeting while she attends a Ministerial meeting.

There will be a Topical PQ - flooding on city bypass.

Pathways dashboard mandatory training rates are low. SMT were asked to remind staff to complete and review and update training. 

Correspondence

SW provided an annual overview of correspondence. SW advised that if the case is considered to be sensitive they should speak to the FOI unit.

SW provided an update on travel and business costs for April. He reminded SMT that gifts and hospitality must be added to the register as these are reviewed by internal audit.

Complaints Handling Procedure

SW provided an overview of the complaints policy and how the cases are decided.

SMT confirmed they were content with the policy and were agreeable with the content next steps are to send to CEO for clearance and add to staff notice.

It was agreed that the Acceptable actions policy would be reviewed in six months

Action - complaints handling procedure to be sent to CEO for clearance - SW

Finance

MF provided an update on the financial outturn RDEL & CDEL 2023-24 payment performance. Annual Accounts and Report returns due by Wednesday.

Corporate Risk

AP provided an update from the risk management group. The risk register template has now been updated to new SG format. Rail Industrial Relations and CHFS require to be updated in the TS Risk Register.

AP provided the results of the recent survey they had circulated and asked if SMT were assured with the new approach. AI advised she felt more assured following the change in approach and we should continue with the deeps dives. Staffing was a key theme in the survey and AI reminded SMT of the recent deprioritisation exercise which had been circulated and their responsibility to manage their staff resource and prioritise accordingly.

The next deep dive should be on Asset Management.

Action - CHFS risk to be updated - RM

Action - Rails Industrial Relations to be updated - BR

Action - Deep dive on Asset Management - AP

Communications

DC provided a brief update to SMT on the communications grid. DC was asked to review a number of gaps and consider the wider narrative.

Bothwell St

DS provided SMT with an update on the costs of the project design. Entry to the new office is expected in December 2024.

Resourcing

AI asked for further information on a number of requests.


Published Date 28 May 2024 Type Topic