Senior Management Team Meeting - Minutes - 24 April 2024
Attendees
Aviation, Maritime, Freight and Canals
- Martin Ritchie - (MR)
Bus, Accessibility and Active Travel
- Bettina Sizeland (BS) - Director
Finance and Corporate Services
-
Kerry Twyman (KT) – Director - Chair
-
David Swanson (DS)
-
Steven Wyllie (SW)
-
Item 4 - Matt Millar - (MM)
-
Item 5 - Stephen Kelly (SK)
-
Item 6 - Mary Fitzgerald (MF)
Ferries
- Roddy Macdonald (RM) - Director
Low Carbon Economy
- Susan Cameron (SC)
Major Projects
- Lawrence Shackman (LS) - Director
Rail
- Bill Reeve (BR) - Director
Roads
- Scott Lees (SL)
Transport Strategy and Analysis
- Fiona Brown (FB) - Interim Director
Non-Executive Director
- John Matheson (JM)
CEO Office
- Pam Yorke
Apologies
- Alison Irvine, Interim CEO
- Gary Cox, Interim Director AMFC
- Hugh Gillies, Director of Roads
- Morna Cannon, Interim Director LCE
Item 1 - Welcome
KT welcomed everyone to the meeting.
Item 2 - Business & Corporate Plans
SW provided an update on the Business Plan and explained the team regularly review the projects. SW advised that the Corporate Plan was due to be published in June. JM asked who the audience was and if they would understand some of the acronyms. SW advised he would look to add in a glossary.
Action - Corp Plan: Check acronyms and add glossary if required. Update Environmental portion. Then submit to Alison for clearance - SW
Item 3 - Corporate Dashboard
SW explained the detail contained on the new corporate dashboard which contained information on FOIs and Travel and Subsistence information for internal audit purposes.
SMT advised it would be useful to provide staff with a reminder on the travel policy. DS advised they would do this after a decision had been made on the pool car fleet.
SW asked Directors to remind their teams to complete the mandatory risk training.
Action - Update travel policies for all staff, work on decision for pool cars - DS
Action - Remind teams to complete their mandatory risk training - All
Item 4 - Comms
MM provided a brief update on the strategic comms grid. Any amendments should be sent to MM.
Item 5 - Cyber Resilience Risk
DS discussed the mitigation actions for the Cyber Resilience Risk with SMT. He explained TS had a Cyber Incident Response Plan in place which had been tested and improvements put in place. SK advised that the Implementation of '10 Steps to Cyber Security' and mapping of systems for TS should be complete by the end of the year.
Item 6 - Finance
KT reminded everyone that the RAG status on the capital budget lines were due today. MF provided an update on the 23-24 outturn, RDEL and CDEL.
Item 7 - HR
DS provided a presentation on the HRMI stats covering recruitment, staffing FTE and AWDL over the last 12 months. FB asked if she could be provided with details of how the AWDL are calculated.
DS asked Directors to discuss flexi and annual leave balances with their team leads.
Action - AWDL calculation to be sent to FB – DS
Action - remind team leads to discuss flexi and annual leave balances with their staff- All
Item 8 - Resourcing
KT advised she was content to approve the posts on the exceptions request apart from two which should be cleared by the CEO. PY will advise HR.
KT asked everyone to review the exception report to make sure the content was still up to date. She asked if DS could provide more granular detail in the vacancies report. For example which posts were new and where they sat for example a post being held for OD work.
Action - more detail to be provided in the vacancies report - DS
AOB
There was no other business. The next meeting is due to be held on 29 May.